Meeting Minutes: October 25,2012

Attendance

Members Present: Steve Ball, Jim Baumann, Clyde Bentley, Tim Evans, Lisa Flores, Francisco Gomez, Raja Gopaldas, Bina Gupta, Cheryl Heesch, Art Jago, Kattesh Katti, Tushar Ghosh (for Sudarshan Loyalka), Tony Lupo, Judith Mabary, Tom Marrero, Stephen Montgomery-Smith, Joe Parcell, Karen Piper, Craig Roberts, Vitor Trindade, Harry Tyrer, Douglas Wakefield, Rachel Brekus (Librarians), Mark Prelas (AAUP), Richard Guyette (NTT), Nicole Monnier (NTT), Sam White (NTT), and Rebekah Hart (sec.). Members Absent: Gordon Christensen, A. Cooper Drury, Candace Galen, Rebecca Johnson, Ilhyung Lee, Dennis Miller, Stephen Sayers, Don Sievert (MURA), Charles Nilon (Black Faculty and Staff), and Katherine Reed (NTT).

Approval of Minutes

Chair Harry Tyrer called the meeting to order at 3:30 p.m. in S203 Memorial Union. The minutes of October 11, 2012 remain unapproved.

Report of Officers

Vice Chair Katti reported on the meeting of the Executive Committee at which Provost Foster provided information on how grants are costed. For every dollar received in grant money, the university pays $.28. The university receives $.53 in indirect funds, an amount insufficient to cover costs. Tim Rooney and Rob Duncan will be asked to discuss this topic further. Provost Foster also reported on the strategic plan that the President wants to start up. This is not the same as the MU Strategic Plan.

Tyrer indicated that he had talked with the Chancellor regarding research dollars, academy memberships, awards, and citations at MU compared with totals at other AAU institutions. Deficits in these areas need to be addressed.

Tyrer also announced the General Faculty meeting to be held Tuesday, October 30, at which the Chancellor will give a report on the latest AAU meeting.

Deputy Provost Dean reported that the COACH survey was sent to all tenured and tenure-track faculty earlier this week. He urged everyone to complete and return the surveys as part of the effort to receive as much campus participation as possible.

Katti informed the Council of discussions by the IFC in their meeting yesterday [October 24]. The focus of the dialogue was on two items, both of which addressed ways of using new money that might become available: 1) if the President decided to implement his plan to hold back 5 – 10% of the budget; and, 2) if the tobacco tax increase were to be approved.  A retreat is being held presently in St. Louis, which 4-6 members of the strategic planning committee from each campus are attending for the purpose of discussing how these potential sources of funding will be distributed. No members from IFC, however, were invited to the meeting.  Dean read a list of members attending. Discussion followed regarding the failure of the Faculty Council to have input into discussions taking place in St. Louis. The dispensation of money from the tobacco tax increase, should it be approved, was also discussed.  Tyrer reported that he had heard it would be used to develop a medical school complex in Springfield. Doug Wakefield from the Medical School added that such an endeavor was designed to improve the number of physicians, especially those in primary care, in the area, which is, at present, “under-doctored.” 

Action Items

2014-2015 Academic Calendar – Monnier.

The Academic Affairs committee proposed that the fall semester 2014 begin on August 25th as mandated by the Collected Rules. After much discussion among members of the committee as to whether to consider recommending an earlier start date of August 18th, thereby following the lead of UMKC, a vote of the membership showed that a clear majority preferred the later date, fully recognizing the pedagogical issues raised as well as the minimal time staff would have to process grades and appeals. The motion to accept the fall semester start date of August 25, 2014 was made and seconded by the Academic Affairs Committee. Discussion took the form of representatives from various areas reporting that their faculties favored the later date as well. The motion carried.

"University of Missouri-Columbia

ACADEMIC CALENDAR 

2014-2015 

FALL SEMESTER

2014

Classwork begins, 8:00 a.m.

M

Aug 25

Labor Day Holiday (no classes)

M

Sep 01

Thanksgiving recess begins, close of day*

Sa

Nov 22

Classwork resumes, 8:00 a.m.

M

Dec 01

Classwork ends, close of day*

Th

Dec 11

Reading Day

F

Dec 12

Final examinations begin

M

Dec 15

Fall semester closes, 5:30 p.m.

F

Dec 19

Commencement

FSa

Dec 19 & 20

SPRING SEMESTER

2015

Martin Luther King Holiday (no classes)

M

Jan 19

Classwork begins, 8:00 a.m.

T

Jan 20

Spring recess begins, close of day*

Sa

Mar 21

Classwork resumes, 8:00 a.m.

M

Mar 30

Classwork ends, close of day*

Th

May 07

Reading Day

F

May 08

Final examinations begin

M

May 11

Spring semester closes, 5:30 p.m.

F

May 15

Commencement

F Sa Su

May 15-16-17

SUMMER SESSION

2015

8-week session

Classwork begins, 7:30 a.m.

M

Jun 08

Independence Day recess (no classes)

F

Jul 03

8-week session closes, 5:30 p.m.

F

Jul 31

FIRST 4-WEEK SESSION

2015

Classwork begins, 7:30 a.m.

M

Jun 08

First 4-week session closes, 5:30 p.m.

Th

Jul 02

SECOND 4-WEEK SESSION

2015

Classwork begins, 7:30 a.m.

M

Jul 06

Independence Day recess (no classes)

F

Jul 03

Second 4-week session closes, 5:30 p.m.

F

Jul 31

*Close of day is defined as including late afternoon and evening classes.

It is the policy of the University of Missouri-Columbia to respect the diversity of our students. ­The faculty is reminded that students might want to observe religious holidays and days of special commemoration and is encouraged to accommodate students who have a conflict with a class period, test or activity because of these obligations. Approved by the MU Faculty Council on October 25, 2012."

Nicole Monnier also mentioned topics the committee would be looking at in the spring, namely the possibility of a fall break and the degree to which finals week is actually used as such.

Discussion Items

Rules of Order Revision (e-voting) – Montgomery-Smith and Lupo.  [Recorder’s Note:  this item should have been listed under Action Items.]  After consulting Robert’s Rules of Order in the matter of e-voting, Stephen Montgomery-Smith and Tony Lupo constructed the following resolution to amend the Faculty Council rules to allow electronic voting. The amendment would be added to the Council rules as Section 3 J.

“Electronic motions and voting can be organized as per Faculty Council rules, unless one or more voting members of Faculty Council object. The Faculty Council Chair shall preside over the discussion, procedure, and tallying of the votes.”

The motion to accept the change was made by Lupo and seconded by Montgomery-Smith. Discussion addressed what the resolution would allow, which also resulted in a concern voiced by Doug Wakefield regarding implementation and the need for clear rules on how the vote should proceed. The motion passed unanimously. 

CRR Revision (NTT) – Montgomery-Smith.  The proposed revision to allow non-tenure track faculty voting rights in Faculty Council would also require changes to the Collected Rules and Regulations regarding the inclusion and number of non-tenure track faculty as members. Montgomery-Smith read from the suggested changes and additions to the Collected Rules, Section B. Membership and Section H. Faculty Council on UMC Policy, should NTT faculty be approved as voting members of the Council.

Change to Section B and the definition of faculty.

From:  Faculty shall consist of the President, Chancellor, and all persons with regular academic appointments, and persons with regular, full-time appointment at the rank of instructor or above.

To:       Faculty shall consist of the President, Chancellor, and all persons with full-time ranked  academic appointments with professorial designation (Assistant, Associate, and Full). Campus wide Faculty votes on issues specific to tenure/tenure track (T/TT) Faculty will be restricted to T/TT Faculty.

Change to Section H: 

3.  The minimum number of T/TT representatives on the council shall be 25 and the maximum shall be 30. Four additional representatives on the council shall be NTT Faculty.

Addition to Section H:

7. Full-time ranked NTT Faculty campus-wide will elect four members of Faculty Council, one each from the categories of teaching, research, clinical, and extension.  UMC NTT Faculty shall determine the election procedures for the election of NTT representatives and shall report these to the Faculty Council.  Every qualified NTT Faculty member is eligible for election to and service on the Council and only NTT faculty shall vote in election of NTT Faculty Council representatives.   As defined in the Faculty Council Rules of Order, NTT Faculty representatives are not eligible for service on the Faculty Council Board of Tenured or Tenure Track Faculty. 

Tyrer reiterated that the four NTT faculty on Council now would be able to vote; at the expiration of their terms, present members would be replaced by another four members representing no increase to the total number on Council. If the % of representation were implemented, the Council membership would be increased to 45. This could result in the need to reduce the overall size of Council from 45 back to the present number. The Rules do allow, however, for the adjustment of the representation ratio. Several areas of concern were raised in the discussion that followed, notably regarding who would and would not be included in the NTT group, e.g., Librarians and Extension professionals. NTT faculty member Nicole Monnier noted that it is important NTT faculty know now what the objections are and that the NTT faculty be assured that members of Faculty Council will be active advocates in their areas.  Tyrer responded that he will raise this concern in the General Faculty Meeting (October 30, 2012) and ask for discussion.

Rules of Order Revision (NTT) – Montgomery-Smith.

The addition of point 3. Boards and a revision to the present point 3. Operational Policy of the Faculty Council Rules of Order were proposed as follows:

3. Boards.

There shall be two boards:

  1. The Executive Committee.
  2. The Board of Tenured or Tenure Track Faculty.

The Board of Tenured or Tenure Track Faculty will consist of those faculty on Faculty Council who have tenure or are on a tenure track.  This board will only convene to discuss, make motions, and vote on issues which affect the granting of tenure to faculty, or the granting of promotion of tenure or tenure track faculty.  This board may be convened temporarily during a meeting of the full faculty council.

3.   Operational Policies

D.  Members of the Council may appoint their officially designated alternates, or other faculty members from the same division, or in the case of NTT faculty, members from their classification (i.e. research, teaching, extension, clinical), to assume their roles, including voting on motions, at meetings of the Council.

Sections C and D of the present section 7. Special Rules; D. Non-tenure Track Faculty would be deleted.

  1. C.     The MU ranked non-tenure track faculty will elect four representatives one each from clinical, extension, research, and teaching facilities.
  2. The ranked non-tenure faculty representative will attend meetings of the Faculty Council. Such representation will be non-voting, but with that exception, can engage in other Faculty Council activities including service on Faculty Council Standing committees.

Missouri Press – Roberts.   Tyrer has solicited membership in a root causes committee and will send names of members by e-mail.

Craig Roberts reported that the Press Advisory Committee met last week with Mel George as chair. In order for the committee to become familiar with how the press works, members are to read a book on the history of the press and will be introduced to its present method of operation by Clair Willcox. Roberts noted that a strong loyalty exists between Willcox and the press’s authors. One issue to be addressed by the committee is content and where the press’s efforts should be directed. Many authors at MU, particularly those in the sciences, are placing the results of their work elsewhere. Books published presently number about thirty per year, plus back issues.

 

Standing Committee Reports

Academic Affairs Committee:  Monnier, chair, reported that they will not be pursuing the +/- grading issue without further impact data from the students proposing the discussion.

Fiscal Affairs Committee:  Tushar Ghosh, reporting for Sudarshan Loyalka, chair. Looking at intellectual property and the issue of research grant funds for prototyping of inventions and patent costs.

Diversity Enhancement Committee: Bentley, chair, informed Faculty Council that in light of the resistance from faculty to the diversity initiative to offer new courses on the subject, the Diversity Enhancement Committee is looking at a plan that will allow departments to decide for themselves how they wish to address diversity training in their areas. Bentley also reported that the campus diversity summit on civility will be held October 29-30, 2012 with David Livingstone-Smith as the keynote speaker.

Student Affairs Committee: Roberts, chair, indicated that the committee met with the Chancellor and the Veterans committee regarding the on-campus memorial. A competition was held among students for the best design for the memorial. Three were chosen as finalists and presented their ideas at the meeting. Roberts reported that they were all excellent. Under discussion now is where the memorial should be placed for the best exposure.

Tom Marrero (Engineering) reported on the student transportation system. A recently received student letter suggests that university and city officials should discuss this issue together. The next step is to investigate a plan that has been implemented by the University of Illinois, Urbana-Champaign.

Any Other Business

Steve Ball reported that the Registrar’s office will provide information on how damaging +/- grading is to students.

Adjournment

The meeting adjourned at 5:10 p.m.

Respectfully submitted,

Judith Mabary, Recorder