Meeting Minutes: November 15, 2007

Attendance

Present: Doug Abrams, Edward Adelstein, Joanne Banks-Wallace, Judy Bolch, Charles Borduin, Michael Diamond, Jay Dow, Clark Gantzer, Arthur Jago, Norman Land, Carol Lazzaro-Weis, Alan Luger, Ken MacLeod, Rebecca McCathren, Tom Phillips, Leona Rubin, Frank Schmidt, Michael Taksar, Bill Wiebold, Geoffrey Swindells (Librarians), Edward Hunvald (Retirees), and Rebekah K. Hart (sec.). Absent: Leah Cohn, Michael Devaney, Bryan Garton, Brick Johnstone, Steven Neal, Joe Parcell, Anand Prahlad, James Tarr, J. Wilson Watt, Adrienne Hoard (Black Faculty & Staff), Bennett Greenspan (AAUP), Lori McKinley (NTT), Vern Pierce (NTT), and Fred Williams (NTT).

Approval of Minutes

Chair Frank Schmidt called the meeting to order at 3:30 p.m., in room S203 Memorial Union. The 10/18/07 Council meeting minutes were approved as submitted. [Schmidt announced that the order of the meeting changed to accommodate Council's guests first, then the remaining meeting would follow.]

Report of Officers

Schmidt reminded Council of the annual holiday party on December 7 at The Conley House. He reported that a revised Council meeting scheduled is now distributed which cancels the April 17 Council meeting in order to schedule the spring semester general faculty meeting, and the April 10 executive committee meeting will be left on however may be subject to cancellation as well.

Action Items:

Council Representation Ballot. Wiebold opened the discussion on this issue. He asked Council that in consideration of representation on Council could there be the possibility of a “grandfather clause” for those academic areas that have had a long history of taking part in council activities. This is speaking to those academic areas who stand to lose their seat with the current ballot language. The resultant discussion raised the question on how this could be done fairly. With a slight punctuation change, the ballot was moved, seconded and Council voted to send the proposal to the faculty for a vote.

“300.010 Faculty ByLaws of the University of Missouri-Columbia­

H. Faculty Council on UMC Policy

2. The following divisions shall be entitled to representation on the Council: College of Agriculture; College of Arts and Science; College of Business and Public Administration; College of Education; College of Engineering; School of Forestry, Fisheries and Wildlife; School of Health Related Professions; College of Home Economics; School of Journalism; School of Law; School of Library and Informational Science; School of Medicine; School of Nursing; College of Public and Community Services; and College of Veterinary Medicine.

Shall the Collected Rules & Regulations be amended to read:

Motion to remove language in section 300.010 H (2) of Bylaws that specifies by name faculty divisions and to replace with the following language:

 “All colleges and schools that are headed by a Dean who reports to the Provost for academic affairs shall be entitled to voting representation”.

Explanatory note: This motion was recommended and carried by Faculty Council at the March 8, 2007 meeting (http://facultycouncil.missouri.edu/minutes/06-07/03-08-07.html).

The purpose is to change designations of units to allow for the update of the listing and maintain a single method of deciding representation.

Rationale for change:

1. The existing language is out of date. Several divisions listed in the Collected Rules no longer exist, and others have new names and/or reporting arrangements.

2. Council endorsed a policy that would not require amendment of the Collected Rules when academic units were renamed or reporting arrangements altered.

3. Council endorsed a consistent policy that would apply to all divisions.

Effects:

All units would retain their current representation on Council with the exception of the School of Natural Resources which would be represented through its ongoing membership and reporting arrangement to the College of Agriculture, Food and Natural Resources. This would be consistent with the existing arrangements of other schools that are administered within larger units, e.g., the School of Music in the College of Arts and Sciences, and the School of Accountancy within the College of Business.”

Discussion Items:

Mass Email Policy. Rubins and the Faculty Affairs committee reviewed the email policy of the university. The results of the investigation were reported to Council. (1) Any faculty can send no more than 250 emails to the faculty at large; (2) larger emails require filling out a form and paying a fee of $50; and, (3) apparently, Jackie Jones Vice Chancellor for Administrative Services, has the authority to decide on the validity of a mass emailing to all the faculty.

Grievance Document with Guest Laurie Mintz, Associate Professor, Counseling Psychology Education and Investigative Officer for the Grievance Process. Mintz, who has contributed a great deal to the operation of the new grievance process, was present. Rubin brought to Council the revised changes to the grievance process. These changes were the result of the effort put forth by Faculty Affairs committee working closely with Mintz. In general, these changes were made to shorten the process, decrease the amount of collected material and further define some time lines. In the resultant discussion some of the following points were made. Adelstein felt strongly that we should abandon this process, as in his opinion, the administrative response has been disingenuous. He felt that any judicial process, where the outcome could be determined by one side regardless of the facts made the current process a mockery of justice. He suggested that we eliminate this process so that the grievant could immediately go to the courts without having to exhaust local remedy. The majority of the Council expressed the general feeling that this is the best we can hope for and would support these changes and send them to the faculty at large for confirmation. This is still a work in progress and fine-tuning is still taking place. Many of the comments of the Council indicated that they felt that this process was working and was a marked improvement to previous processes.

Transfer Admission Policy. Phillips submitted a proposal that was more fair and equitable to transfer students than the present policy. The discussion was favorable regarding these changes. In general, the change was made that either transfer applicants must have a 2.5 GPA and have completed college algebra or an English course with at least a C-. The previous policy was that they needed both requirements.

Standing Committee Reports

Academic Affairs: Phillips, chair, reported that the Bachelor of Professional Studies program has been tabled. The Campus Writing Program national search for a new director is expecting action by the end of January.

Fiscal Affairs: Dow, chair, is continuing to meet with Tim Rooney to understand better the budgeting process.

Diversity Enhancement: Lazzaro-Weis reported they are meeting concerning the Chancellor’s Diversity initiative.

Student Affairs: Devaney, chair, reported that he and his committee continues to look into proposed changes to the existing smoking policy.

Adjournment

The meeting adjourned at 5:00 p.m.

Respectfully submitted,
Edward Adelstein, Recorder