Meeting Minutes: August 24, 2006

Attendance

Present: Douglas Abrams, JoAnne Banks-Wallace, Rex Campbell, Leah Cohn, Michael Devaney, Jay Dow, Clark Gantzer, Bryan Garton, Bill Lamberson, Norman Land, Carol Lazzaro-Weis, Sudarshan Loyalka, Alan Lugar, Rebecca McCathren, Steven Neal, Tom Phillips, Jenice Prather-Kinsey, Frank Schmidt, Laura Schopp, Wilson Watt, Geoffrey Swindells (Librarians), Dean Yarwood (Retirees), and Rebekah K. Hart (sec.). Absent: Edward Adelstein, Charles Borduin, Ron Harstad, Kenneth MacLeod, Anand Prahlad, Leona Rubin, Jim Sterling, Michael Taksar, James Tarr, Lisa Zanetti, Adrienne Hoard (Black Faculty & Staff), and Bennett Greenspan (AAUP).

Approval of Minutes

The meeting was called to order by Chair Campbell at 3:30 p.m., in room S203 Memorial Union. [Campbell announced that the order of the meeting is changed in order to accommodate Council's guest first then the remaining meeting would follow.] After a brief introduction of each Council member, the minutes of the August 3, 2006 Faculty Council Meeting were approved as submitted.

Report of Officers

Campbell reported that he made two presentations since the beginning of the fall semester for the New Faculty Orientation and the Meeting of Department Chairs. Earlier in the week he met with the Council Chairs of the Faculty Council. Among the many agenda items of that meeting, there was a discussion of how to get non-tenure track faculty representation on Faculty Council. Campbell shared with Council some ideas from this group on this topic: (1) they should not be part of the voting faculty; and, (2) representation by some means such as an ex-officio seat. Further, representation of one person from clinical, research, teaching, and extension should be considered. Finally, it was pointed out that it was not clear how to contact these people. Campbell reminded Council of the Annual Faculty Council Workshop on August 31. He announced that the guest speaker would be Lewis Diuguid from the Kansas City Star speaking on the future of higher education in Missouri.

Schmidt, Intercampus Faculty Council (IFC) representative, announced their first meeting is September 21.

Action Items

Very Early Admission - Schmidt. This item received much support from Council both as a discussion item on August 3 and in its current form as an action item. The motion to approve was made and seconded. The motion passed and appears below in its entirety.

MU Faculty Council Resolution
in Support of
The Proposed Very Early Admissions

WHEREAS, the mission of the University of Missouri-Columbia (MU) is to improve the lives of all citizens of the State through education, research and service, AND

WHEREAS, the numbers of inner-city, ethnic minority and economically disadvantaged students are likely to grow as a result of demographic changes in Missouri and nationwide, AND

WHEREAS, the low rate at which students from these populations are qualified to gain access to institutions of higher education is a national tragedy, AND

WHEREAS, evidence documents the potential success of intervention programs beginning in elementary schools for improving the rate at which these students qualify for higher education, AND

WHEREAS, an article in the Kansas City Star on 31 May 2006 by Lewis W. Diuguid outlined an initiative by which fourth-grade students in the Kansas City School District would receive a "promissory note" for admission and full scholarship to MU as an inducement to their completing a curriculum that qualifies them for admission, AND

WHEREAS, students in this program will require support, outreach and mentorship from the business community, MU and its resources, K-12 educational institutions, community organizations and their families, AND

WHEREAS, success of this pilot program would be a national model for improving educational achievement, economic development and civil society,

NOW THEREFORE be it resolved that the MU Faculty Council

ENDORSES these efforts with enthusiasm, AND

ENDORSES collaboration with private businesses, community organizations, donors and other organizations in the funding and implementation of this initiative, AND

WELCOMES these potential students and their families to the MU community, AND

COMMENDS the Chancellor and his staff for their initiative in this regard, AND

PLEDGES the support of the MU faculty in implementing this and similar programs.

Election Rules - Watt. The proposed is a revision to Rule 5 in Faculty Council's Rules of Order. The major change is in the two stage election process to allow persons to be eligible for a stage two nomination (e.g. Chair and Vice Chair). Lamberson mentioned that the vote of standing committee chairs of student affairs and academic affairs were split into stages for this reason. Likewise chairs for fiscal affairs and faculty affairs were divided into stage one and stage two votes. Schmidt requested that IFC representative be moved to the first stage nomination to allow the person to participate as in summer activity. The Observer to the Board will be moved to the second stage nomination. The vote will now be electronic. Nominee statements will be specific to the office rather than general. Watt motioned that the amended election rules be accepted. Prather-Kinsey seconded the motion. The motion passed unanimously and appears below in its entirety.

1. Nominations and Elections for Executive Committee of Faculty Council
A. General Calendar of Events:
1) Appointment of Nominating Committee - January, announced at first February meeting.
2) The List of First Stage Nominees electronically reported to Council by the Nominating Committee at least 3 days before the meeting preceding the last meeting of winter semester.
3) Additional nominations - can be made up to last meeting of winter semester. Nominations by either candidates themselves or other council members should be made to the nominating committee.
4) Nominees' Statements - from nominees to the Faculty Council office no later than three days before the last meeting of winter semester, then electronically distributed to Council members. Statements from additional nominees will be distributed as received up to the last meting of winter semester.
5) Electronic voting - held during the week following the last meeting of winter semester.
6) The List of Second Stage Nominees electronically reported to Council by the Nominating Committee three weeks before the transition meeting at the end of summer session.
7) Additional nominations by either the candidates themselves or other council members can be made up to the transition meeting.
8) Nominees' Statements from nominees to the Faculty Council office no later than three days before the transition meeting, then electronically distributed to Council members.
9) Electronic voting - held during the week following the transition meeting.

B. Procedures for Nominations and Elections:
1) Appointment of Nominating Committee. In January of each year, the Executive Committee shall appoint a Nominating Committee of three members who are completing a three-year term on Council and will not be members of Council during the next academic year. The Chair of Faculty Council is not eligible to serve on the Nominating Committee. The Chair of Faculty Council will appoint one member of the Nominating Committee to serve as Chair of the Nominating Committee. The Chair of Faculty Council will announce the membership of the Nominating Committee at the first February meeting of the Faculty Council.
2) First Stage Nominations. By March 1 the Nominating Committee shall electronically distribute a call to service asking for nominations (including self-nominations) for these offices for the next academic year: Chair, Recorder, Observer to the Board of Curators Meetings, Chair of the Student Affair Committee and Chair of the Faculty Affairs Committee. A list of returning Council members and their terms of office will be included (the names of members whose terms expire at the end of the current academic year and who are seeking reelection will be noted as pending). A brief description of each office, prepared by the Executive Committee in early fall of the preceding year and approved by Council prior to January 1, will be available on the Faculty Council Website.
3) Preparing the List of Nominees. The Nominating Committee will prepare the list of nominees for these positions. The Nominating Committee is responsible for ensuring at least one nominee for every position and to identify any other individuals interested in seeking each position. The Nominating Committee will distribute an electronic copy of the list of nominees prior to the Faculty Council meeting preceding the last meeting of the winter semester.
4) Additional Nominations. Additional nominations, including self nominations, can be made up to and including the time of the election meeting. Nominations can be made from the floor at the election meeting, but nominations prior to the day of the meeting are preferred in order to ensure that candidates have an opportunity to file written statements. Members can accept nomination for no more than one office.
5) Nominees' Statements. The Nominating Committee will ask nominees to prepare written statements of 100 words or less explaining their interest in the position and experience relevant to the office. Nominees who submit their statements to the Faculty Council office at least three days before the last meeting of Faculty Council of the winter semester will have their nominating statements sent as a group to Council members. The Nominating Committee will immediately electronically distribute the statements of all nominees for each office if they are received at any time before the election meeting.
6) The Ballot. The electronic ballot will be reviewed during closed session of the last meeting of the winter semester. There will be an opportunity to discuss candidates at that time. Nominations may be made from the floor at that time, and candidates nominated from the floor will have a formal opportunity to describe their qualifications in 1-2 minutes.
7) The First Stage Election. The electronic ballot will be available for voting for one week. Voting will close at 5:00 p.m. On the Friday following the last Faculty Council meeting of the winter semester. A tellers committee appointed by the Chair of Faculty Council will count the ballots and electronically distribute the results of the election. In case of a tie, a runoff election will be held between the two candidates with the highest number of votes. The runoff will be conducted electronically and held one week following the regular election.
8) Second Stage Nominations. The Nominating Committee will through a similar process prepare a list of nominees for the offices of Vice Chair, Intercampus Faculty Council Representative, and Editor of the Faculty Handbook and Council Website, and Chairs of the Academic Affairs, Fiscal Affairs and Diversity Enhancement committees. The initial list of nominees will be prepared and distributed to Council three weeks before the transition meeting of Council held at the end of summer session. After additional nominations are recorded, statements will be collected and distributed to Council three days before the transition meeting. The ballot will be reviewed and there will be opportunity for discussion of nominees during closed session of the transition meeting. Additional nominations may be made from the floor during the transition meeting, and candidates nominated from the floor will have a formal opportunity to present their qualifications and interests for 1-2 minutes at the transition meeting.
9) Second Stage Elections. The electronic ballot will be available for one week. Voting will close at 5:00 p.m. on the Friday following the transition meeting. A tellers committee appointed by the Chair of Faculty Council will count the ballots and electronically distribute the results of the election. In case of a tie, a runoff election will be held between the two candidates with the highest number of votes. The runoff will be conducted electronically and held one week following the regular election.

10) Commencement of Service. The Chair and Recorder will begin their terms of service during closed session of the transition meeting of Faculty Council. Other members of the Executive Committee will commence service at the first meeting after the transition meeting.

Discussion Items

Guest(s): Linda Jo Turner, Interim Vice Provost for Cooperative Extension. Turner presented a succinct overview of Extension. Historically, the Columbia campus has been the hub of Extension. Turner explained the relationship between the Extension Division and the academic school and department. Approximately, three years ago Extension was relocated to the Columbia campus. At that time, Chancellor Deaton expressed a desire to have Extension develop a closer relationship to faculty research and teaching on campus. Tom Henderson, Vice Provost for Cooperative Extension appointed a committee that Dr. Middleton and Dr. Debbie L. Robison, Associate Vice Provost for Extension and Associate Director of Cooperative Extension to explore a method to document career progression for the 400 unranked, non-regular non-tenure track extension faculty on campus and out-state. In 1862 the first land grants were appropriated for the establishment of colleges. The land grant was used to start what has become a four-part mission for universities, teaching, research, extension, and economic development. Three sources of funding for Extension are available: (1) USDA federal government funds ($8 million/year), (2) University of Missouri funds, and (3) Missouri county government funds ($10 million/year). Extension has currently 1,200 employees; of those 400 have academic appointments, with 250 regional extension specialists around the state having an M.S. or Ph.D., and about 100 employees on campus with part-appointments or full-time academic appointments and about 20 that are extension faculty in continuing education (MU-Direct). Extension works closely with Lincoln University and other campuses (UMR, UMSL, UMKC). In response to citizen requests, extension is working in areas of human health, business, nutrition, healthcare access, and economic development.

Julie Middleton, Director of Organizational Development, Statewide Program Support, presented an overview of the extension career progression program that has been under development over the last year. Its goal is to develop a process to better recognize extension faculty accomplishments both on and off the campus. The program should: (1) align faculty more closely with academic departments, (2) provide for career advancement, (3) provide recognition, and (4) promote recruitment and retention. There currently is a program for regular ranked faculty. This program however is for non-regular faculty. The new program is not planned to be mandatory. The criteria for progression were designed to be fair and equitable. The six criteria for assessment include: (1) transfer of knowledge (student evaluations), (2) creativity and innovation (teaching techniques), (3) teamwork and collaboration (both internal and external audiences), (4) funding and resource attraction, (5) personal and professional development, and (6) professional service. Three levels of progression, each to be accomplished during a five year period for a total of fifteen years are: Level 1 - Excellence in effort; Level 2 - Consistency in effort; and Level 3 - Sustained effort. This process includes preparation of the portfolio and presented to the individualÕs supervisor. The portfolio will be reviewed by a standing review committee and the recommendation will be forwarded to the vice provost and provost. The rewards to be given have not been finalized. They may include salary, advancement, recognition and prestige. The goal is to have applications by September 2007, with initial progression in July 2008.

Standing Committee Assignments - Campbell. The chairs of each standing committee were introduced: Edward Adelstein-Faculty Affairs Committee; William Lamberson-Academic Affairs Committee; Michael Devaney-Student Affairs Committee; Thomas E. Phillips-Fiscal Affairs; and J. Wilson Watt-Diversity Enhancement Committee. Members were advised that should they desire to change their committee assignments, that they will need to find someone on another committee that is willing to change with them.

Faculty Council Workshop - Campbell. Council was reminded of our annual workshop and all was urged to be present. The Workshop is scheduled for Thursday, August 31, 2006 starting at 3:00 p.m. Reynolds Alumni Building.

Standing Committee Reports

Academic Affairs: Lamberson, Chair Academic Affairs, discussed the grade of FN (fail for non-completion) for initial grades to reflect the fact that students have unofficially withdrawn during a semester. This will affect the amount of financial aid a student will receive. He will be sending his committee members this information.

Other Business

A question was asked on how to bring an item before Faculty Council. Campbell explained that items should be sent to him. These items will be added to the Executive Committee agenda and then assigned to a Council standing committee for consideration.

Adjournment

The meeting went into a brief closed session. The meeting adjourned at 4:45 p.m.