Meeting Minutes: November 17, 2005

Attendance

Present: Edward Adelstein, Ken Benson, Bruce Bullock, Rex Campbell, Leah Cohn, Michael Devaney, William Lamberson, Tom Phillips, Joanne Banks Wallace (for Eileen Porter), Anand Prahlad, Tushar Ghosh (for Mark Prelas), Laura Schopp, James Sterling, Michael Taksar, Wilson Watt, Nancy Knipping (for Roger Worthington), Flore Zephir, Michael Muchow (Librarians), and Dean Yarwood (Retirees). Absent: Elizabeth Baker, Charles Borduin, Pat Fry, Catherine Holland, Philip Johnson, Michael Kramer, Alan Luger, Ken MacLeod, Steven Neal, Jenice Prather-Kinsey, Eileen Porter, Mark Prelas, Frank Schmidt, Roger Worthington, Lisa Zanetti, Adrienne Hoard (Black Faculty & Staff), Andrew Simpson (AAUP), and Rebekah K. Hart (sec.).

Approval of Minutes

The meeting was called to order by Chair Lamberson at 3:30 p.m., in room S203 Memorial Union. The minutes of the November 3, 2005 Faculty Council Meeting were approved with two minor changes.

Report of Officers

Lamberson announced that there would be a general faculty meeting Thursday, December 8, 2005. Lamberson reported on the Faculty Council Executive Committee meeting with Chancellor Deaton and Provost Foster. President Floyd at the Wednesday's Intercampus Faculty Council (IFC) meeting was relatively pessimistic about the next fiscal year's budget citing the request for a ten to twelve percent reduction, but Chancellor Deaton who had met with some Republican legislators was more optimistic with the thought that the possibility of a reduction was not likely to occur.

Campbell gave a brief report of the Wednesday, November 16, 2005 IFC meeting. He passed out materials describing the non-tenure track faculties on the four University of Missouri campuses.

Action Items

Automatic Approval of Tenure Extension Requests for New Parents - Prather-Kinsey. Lamberson opened the discussion by pointing out that the issue under discussion was whether to place the issue on the agenda for the December 8, 2005 Fall Semester General Faculty Meeting. The issue would be voted on by the general faculty in the winter semester. The proposed changes were discussed at some length. Most of the questions that were raised concerned how the proposed changes might be interpreted and whether the new rules might be misused by people wanting to avoid being evaluated for tenure at the appropriate time. Benson commented that there had been 83 requests for time extensions under the present rules of which 25 requests were because of pregnancy or early child rearing. Benson thought that some women might not have applied for extensions because they feared that their application might be misinterpreted. Foster children would be included in the proposed rules. The motion to place the proposed changes on the December 8 General Faculty Meeting passed unanimously. The rules including the proposed changes are listed below in their entirety.
"Collected Rules and Regulations
Faculty Bylaws and Tenure Regulations
Chapter 310: Academic Tenure Regulations
310.025 Extension of Probationary Period for Faculty on Regular Term Appointment
Executive Order No. 26, 3-18-94.

Chancellors shall have the discretion to grant extensions of the probationary period for tenure to faculty members who encounter circumstances which may substantially interrupt their ability to make progress toward tenure. Possible reasons for granting an extension of the probationary period include pregnancy, serious illness, or care of an invalid or seriously ill spouse, partner, parent, child, or other close dependent. However, an extension of the probationary period for one year following the birth, adoption or custody of a child will be automatically approved for faculty upon request. A second automatic one-year extension is permitted for the second time any faculty member becomes a new parent and requests an extension.

1. A faculty member who receives an extension but is not on leave of absence will continue to perform his or her regular duties. A maximum of two one-year extensions may be granted during the probationary period.

2. Although the authority to grant extensions of the probationary period shall rest solely with the Chancellor, requests for extensions of the probationary period for tenure are automatically approved when a faculty member becomes a new parent. A faculty member will be allowed no more than two automatic approvals for extensions of the probationary period for tenure. Chancellors are encouraged to appoint a faculty committee to review and offer advice on requests for extensions of the probationary period. Extensions shall be requested by formal written request to the Chancellor. Automatic approvals of requests for extensions resulting from new parenthood shall be reported to the Chancellor by the dean and department chair/unit leader/director at least six months prior to the Provost's mandatory deadline for tenure track faculty's application for tenure. The Chancellor will submit a report to the President in June of each year which will include a listing of all requests submitted and requests granted during the prior academic year.

3. Extension of a faculty member's probationary period shall have no adverse effect on the tenure decision. A faculty member who has received an extension, automatic or otherwise, shall not be prevented from being considered for tenure at an earlier time during the probationary period.

4. This guideline does not address faculty leave, nor does it affect any existing policy or policies relating to faculty leave.

Guidelines for Requesting Extensions of the Tenure Probationary Period Procedure for Documenting Automatic Extension:

Documentation for request of automatic approval of extension requires filing the following information with the dean and department chair/unit leader/director and reporting to the Chancellor by the dean and department chair/unit leader/director at least six months prior to the Provost's mandatory deadline for tenure track faculty's application for tenure and within two years of arrival of a child:

1. Date of appointment.
2. Mandatory tenure notification date.
3. Documentation of proof of new parenthood.
4. A copy from the chair/unit leader/director of the understanding on evaluation referenced in the last three paragraphs of the "Background Information" section of this Guidelines document.

Procedure for Applying

Requests for extensions are to include the following written information from the faculty member:
1. Date of appointment.
2. Mandatory tenure notification date.
3. The reason for requesting an extension.
4. The date(s) of relevant events.
5. An explanation of how these events substantially burdened progress to tenure and an outline of works for which progress has been hampered.
6. Copy of vita.

Requests for extensions also are to include the following written information:
1. Formal statement of support of an extension from the dean and department chair/unit leader/director.
2. A copy from the chair/unit leader of the understanding on evaluation referenced in the last three paragraphs of the "Background Information" section of this Guidelines document. The Tenure Probationary Extension committee will review applications for extensions in September, February, and June. All written information required for making an application for an extension should be sent by the Dean to the Office of the Provost by the first day of these months. Please forward the original and five(5) copies. All information should be included before requests are forwarded. The faculty member, dean, chair/unit leader/director will be notified of the decision by the Provost.

Background Information

A faculty member should apply for extension as soon as it becomes clear that an extenuating circumstance has substantially impeded progress toward tenure in specific ways. Above all, the member should not wait until he tenure decision date to make such an application based on events and effects which are already completed and otherwise resolved. The purpose of the extension is to provide another year to work toward tenure because of an extenuating circumstance, not retroactively to evaluate a candidate's entire probationary period and give that person a "second chance."

On the other hand, requests for extension should not be made prematurely on the basis of speculation about how a coming rough period might affect progress toward tenure. Evidence must be provided of how the difficulty have impeded or will impede progress, and the application must clearly outline which of the applicant's books, papers, experiments, etc. Have been or will be hampered by the specific difficulties.

Applications for tenure probationary extensions, except for emergencies, should be submitted to the Provost at least two years before the tenure notification deadline.

Recommendations for extension should not be automatic unless the faculty member is a new parent. Recommendations for extension should be made only for faculty whom the recommending unit and division reasonably expect to be able, if an extension is granted, to meet applicable standards for tenure.

When asked by a faculty member to support a request for extension, or when a faculty member requests automatic extension of the tenure probationary period, a department chair/unit leader/director and/or dean should discuss and reach a clear understanding with the faculty member on the criteria and processes whereby the faculty member will be evaluated during the remainder of the probationary period, if the requested extension is granted or automatic extension is filed in a timely fashion. Specifically, there should be an understanding as to what other adjustments, if any, will be needed as a result of the extension or of the extenuating circumstance giving rise to the request, to the normal expectations for the applicant's position concerning workload, performance, or the format and timing of periodic evaluation processes. This understanding should be reduced to writing and signed by supporting administrators as well as, if feasible, the faculty member.

A copy of the understanding should be attached to the documents submitted to the Provost with the request for extension or filing or automatic extension. The Tenure Probationary Extension Committee, in making its recommendations to the Provost concerning the request for extension, should attach a copy of and refer to the understanding. The Provost, in notifying the faculty member and/pr supporting administrators of the final decision on the request, should attach a copy of and refer to the understanding.

In the case of a faculty member that is a new parent receiving automatic extension, the Chancellor must notify the Dean and faculty member that appropriate documentation for automatic extension of time during the tenure probationary period was received.

Extension of Probationary Period for Faculty on Regular Term Appointment

Tenure Probationary Extension Committee
Executive Order No. 26 encourages the appointment of such a faculty committee to review and offer advice on requests for extensions of the tenure probationary period for faculty members who encounter circumstances that may substantially interrupt their ability to make progress toward tenure. Possible reasons include "serious illness, or care of an invalid or seriously ill spouse, partner, parent, child, or other close dependent. Other reasons may be considered. The committee reviews applications for tenure probationary period extensions in September, February, and June. Membership is recommended by Faculty Council and is composed of five faculty members. Provost Office Contact: Kenneth Dean, Interim Associate Provost, (573) 882-6598, e-mail: DeanK@missouri.edu or Linda Cook, Project Specialist, (573) 882-0159, e-mail CookL@missouri.edu."

Discussion Items

Guest(s): Bob Almony, Chair, Concerts Committee and Assistant Director Ellis Library, and Harry Tyrer, Professor of Electrical and Computer Engineering on the Concerts Committee.
Almony stated that the Concert Series receives only fifty thousand dollars per year from the administration which is the least of any university in the Big 12. The Concert Series is seeking a three million dollar endowment that would allow a fifty percent reduction in student charges to attend the concerts. Or, a three dollar per student fee that would allow this same reduction. Currently, students can buy tickets for six dollars on the day of the performance if the concert is not sold out. Tyrer said that less than ten percent of the typical audiences are students. To encourage students to attend, he gives a credit of one percent of the grade if the student has attended one or more performances. Michael Dunn, Director and Kimberly Mouser, Assistant Director of the Concert Series, described several measures that they are doing to attract students include giving out around two to three thousand free tickets to students per year to allow them to attend some of the performances.

Description of Offices - Lamberson. Lamberson distributed a description of the various offices of the Faculty Council to be used for the coming Faculty Council election. After a brief discussion, a motion was made to suspend the rules for the purpose of voting on this issue. Motion passed unanimously. The motion to approve the description passed unanimously. The description of the Faculty Council offices is listed below in its entirety.

"Office Descriptions:

Chair - The Chair of Faculty Council is the Vice Chairperson of the Faculty. The Chair presides over meetings of the Council and of its Executive Committee. The Chair, jointly with the Chancellor, presides over General Faculty Meetings. The Chair is a representative to the IFC and usually attends meetings of the Board of Curators. The Chair meets monthly individually with the Chancellor and Provost as well as jointly with the Executive Committee, Chancellor and Provost. The Chair guides the objectives for the year and provides input to the agenda considered by Council.

Vice Chair - The Vice Chair of Faculty Council is a member of the Executive Committee and acts as Chair in the Chair's absence. The Vice Chair serves as a representative to the IFC and to the Missouri Association of Faculty Senates and chairs Council for CSCAR meetings.

The Recorder is a member of the Executive Committee and Secretary of the Faculty. The Recorder is responsible for attending the General Faculty meetings and the meetings of the Faculty Council and preparing minutes of the proceedings. Once approved, the minutes are posted to the website and available to all faculty. The Recorder also works with the Editor of the Website to prepare short summaries for publication in Mizzou Info.

IFC Representative - The IFC Representative is a member of the Executive Committee and represents the Council at meetings of the IFC. The IFC Representative reports to the Council on IFC activities and reports to the IFC on campus activities.

Observer to the Board of Curators - The Board Observer is a member of the Executive Committee and represents the Council at meetings of the Board of Curators. The Board Observer reports to the Council on items of interest from meetings of the Board of Curators.

Faculty Handbook and Web Site Editor - The Editor is a member of the Executive Committee and is responsible for recording actions of Council in the Faculty Handbook and on the Faculty Council Web site. The Editor also works with the Recorder to prepare short summaries for publication in Mizzou Info.

Academic Affairs Chair - This person chairs the Academic Affairs Committee and is a member of the Executive Committee. The Academic Affairs Committee deals with all matters of interest to faculty relating to the University's curriculum and academic policies. This includes establishing the annual academic calendar and revising campus academic policies and regulations.

Student Affairs Chair - This person chairs the Student Affairs Committee and is a member of the Executive Committee. The Student Affairs Committee deals with matters of faculty interest with respect to student life at the University.

Faculty Affairs Chair - This person chairs the Faculty Affairs Committee and is a member of the Executive Committee. The Faculty Affairs Committee deals with matters of faculty interest with respect to primarily non-financial aspects of the administration of the University. For example, during the recent past, the Faculty Affairs Committee has been involved in efforts to revise campus grievance procedures, to ameliorate concerns over changes in the UM System's faculty workload policy, and to address issues regarding the status of nontenure-track faculty.

Fiscal Affairs Chair - This person chairs the Fiscal Affairs Committee and is a member of the Executive Committee. The Fiscal Affairs Committee deals with matters of faculty interest with respect to primarily financial aspects of the administration of the University. For example, during the past year, the Fiscal Affairs Committee has been involved in efforts to accurately identify whether (and the extent to which) the University's academic budget provides a net subsidy to the operation of the athletic department.

Diversity Enhancement Chair - This person chairs the Diversity Enhancement Committee and is a member of the Executive Committee. The Diversity Enhancement Committee deals with matters of equity and discrimination. It has responsibility for enhancing a climate that embraces diversity in the campus community."

Standing Committee Reports

Fiscal Affairs: Adelstein, Chair, Fiscal Affairs, reported that at their last committee meeting they reviewed the proposed Faculty Reporting Policy and approved the draft.

Diversity Enhancement: Watt, Chair, Diversity Enhancement, reported the committee is continuing to work on defining its role on diversity.

Student Affairs: Devaney, Chair, Student Affairs, reported that his committee is waiting for the release of the police report of the student assault on the sidewalk in front of the Kappa Alpha house.

Adjournment

The meeting went into a brief closed session for two committee nominations. The meeting was adjourned at 4:55 p.m.

Respectfully submitted,
Rex Campbell, Acting Recorder