Meeting Minutes: November 3, 2005

Attendance

Present: Edward Adelstein, Elizabeth Baker, Ken Benson, Charles Borduin, Rex Campbell, Jack Jones (for Clark Gantzer), Catherine Holland, Michael Kramer, William Lamberson, Alan Luger, Kenneth MacLeod, Tom Phillips, Anand Prahlad, Jenice Prather-Kinsey, Frank Schmidt, James Sterling, Wilson Watt, Roger Worthington, Flore Zephir, Michael Muchow (Librarians), Dean Yarwood (Retirees), and Rebekah K. Hart, sec. Absent: Bruce Bullock, Leah Cohn, Michael Devaney, Pat Fry, Philip Johnson, Steven Neal, Eileen Porter, Mark Prelas, Laura Schopp, Lisa Zanetti, Adrienne Hoard (Black Faculty & Staff), and Andrew Simpson (AAUP).

Approval of Minutes

The meeting was called to order by Chair Lamberson at 3:30 p.m., in room S203 Memorial Union. [Lamberson announced that the order of the meeting is changed in order to accommodate Council's guest first then the remaining meeting would follow.] The minutes of the October 20, 2005 Faculty Council Meeting were approved as submitted.

Report of Officers

Lamberson announced that there would be a general faculty meeting Thursday, December 8, 2005. He reported to Council on the Executive Committee Meeting with Provost Foster that took place at The Conley House on October 31. Foster very favorably discussed the issue of tenure clock extension for new parents, [Recorder's Note: this same item is on the current meeting's agenda as a discussion item] he also discussed at length the draft of his economic development plan. A meeting of the Executive Committee, Chancellor Deaton, and Provost Foster will follow on November 16.

Campbell, Intercampus Faculty Council (IFC) representative, distributed a written summary of the October 21, 2005 IFC meeting. The IFC is currently considering many agenda topics, some examples are: flexible tenure track, non-tenure or professional track faculty, dropping student from classes, privacy statement, faculty accomplishment system data access and public uses, admission to UM, and a proposed change in the structure of Board of Curators Meetings. The next scheduled IFC meeting is November 16.

Action Items

Faculty Governance - Prather-Kinsey.After a brief introduction of this item, Prather-Kinsey was asked some questions for clarification as to its necessity. She explained that our Collected Rules and Regulations provide for faculty rights at the university, campus, and college levels however they lack input on departmental procedures. She cited an earlier Council meeting in which a faculty member (as Council's guest) described their department's somewhat circuitous department meetings that typically lacked any faculty protocol. The Faculty Affairs Committee recommended an addition to section 300.010.C.1 of the Collected Rules and Regulations. A motion was made for its acceptance, Lamberson called for a voice vote, the motion passed with one nay. The new section "e" appears below in its entirety.

"e. College and Department Authority - UMC College Faculty have Primary and Direct Authority, Shared Authority, and Advisory Authority in the Faculty's College matters analogous to these Authorities at the University level. UMC Department Faculty have Primary and Direct Authority, Shared Authority, and Advisory Authority in the Faculty's Department matters analogous to these Authorities at the University level.

In UMC Colleges and Departments, Faculty meetings should follow Robert's Rules of Order unless and to the extent Faculty have established other written procedures to arrive at Faculty decisions. These procedures should:

(1) be made available to Faculty members;
(2) provide for maintaining, approving and distributing meeting minutes to Faculty members;
(3) be clear as to how Faculty members may add agenda items.

Colleges and Departments form committees according to their needs and resources. As is possible, the rotation of faculty on these committees is encouraged."

Change of Grade -Phillips. A short discussion preceded the passage of this item. Phillips briefly explained the change would allow an annual year in order to make changes to a grade primarily due to its being erroneously assigned, as opposed to a semester. That the only change was to delete the word "semester" and add the word "year". A motion was made for its acceptance, Lamberson called for a voice vote, the motion unanimously passed and appears below in its entirety.

"Article VII 2. E

E. Reporting of previously incomplete, unassigned, or erroneous grades. Whenever it becomes necessary to assign to a student a grade in a subject in which his/her grade was Incomplete (I), or to report the assignment of a previously unreported grade, or to correct a grade erroneously reported, proper notification will be sent to the Registrar on a form provided for that purpose.
Note: Grade corrections must be processed within one 'year' of the original reporting date."

Academic Calendar - Phillips. The Academic Affairs Committee proposed a 2007-2008 academic calendar for Columbia campus. Phillips explained that there were no changes from previous academic calendars. A motion was made for its acceptance, Lamberson called for a voice vote, the motion unanimously passed and appears below in its entirety.

"University of Missouri-Columbia
PROPOSED ACADEMIC CALENDAR
2007-2008

FALL SEMESTER 2007 DAY DATE
Class work begins, 8:00 a.m. Monday August 20
Labor Day Holiday (no classes) Monday September 03
Thanksgiving recess begins, close of day* Saturday November 17
Class work resumes, 8:00 a.m. Monday November 26
Class work ends, close of day* Thursday December 06
Reading Day Friday December 07
Final examinations begin Monday December 10
Fall semester closes, 5:30 p.m. Friday December 14
Commencement Friday/Saturday December 14 & 15
WINTER SEMESTER 2008 DAY DATE
Martin Luther King Holiday (no classes) Monday January 21
Class work begins, 8:00 a.m. Tuesday January 22
Spring Recess begins, close of day* Saturday March 22
Class work resumes, 8:00 a.m. Monday March 31
Class work ends, close of day* Thursday May 08
Reading Day Friday May 09
Final examinations begin Monday May 12
Winter semester closes, 5:30 p.m. Friday May 16
Commencement Friday/Saturday/Sunday May 16, 17 & 18
SUMMER SESSION 2008
8-WEEK SESSION 2008 DAY DATE
Class work begins, 7:30 a.m. Monday June 09
Independence Day recess (no classes) Friday July 04
8-week session closes, 5:30 p.m. Friday August 01
FIRST 4-WEEK SESSION 2008 DAY DATE
Class work begins, 7:30 a.m. Monday June 09
First 4-week session closes, 5:30 p.m. Thursday July 03
Independence Day recess (no classes) Friday July 04
SECOND 4-WEEK SESSION 2008 DAY DATE
Class work begins, 7:30 a.m. Monday July 07
Second 4-week session closes, 5:30 p.m. Friday August 01

*Close of day is defined as including late afternoon and evening classes.

It is the policy of the University of Missouri-Columbia to respect the diversity of our students. The faculty is reminded that students might want to observe religious holidays and days of special commemoration and is encouraged to accommodate students who have a conflict with a class period, test or activity because of these obligations. Approved by the MU Faculty Council on November 3, 2005."

Discussion Items

Guests: Gail Ludwig, Chair, Intercollegiate Athletics Committee (IAC) and Lori Franz, National Collegiate Athletic Association (NCAA) Representative, Intercollegiate Athletics. Ludwig introduced some members of the IAC who were present at this meeting. After introductions, she reported to Council that she is working diligently on formalizing many aspects of this committee's work that previously were handled verbally either from within the committee or from outside of the committee. Her major emphasis is on the student athlete and endeavoring to learn from them if the institution is providing for their needs sufficiently. Some of the highlights of the past year include the near completion of the NCAA certification report and the creation of bylaws for IAC. She reported that one of the goals for next year is a review of the Total Person Program and an evaluation of the exit interviews conducted of student athletics upon their departure.

Franz defined her new position as the Faculty Athletic Representative one of institutional control where she is the person for the Chancellor to make sure institutional control is in place. Franz reported to Council that she is working up a description of this role as one hadn't been prepared before. Franz described to Council that as the University's NCAA compliance officer she has all the issues related to athletic compliance report to her and further that she casts the University's vote at the national NCAA meetings.

Automatic Tenure Extension for New Parents - Prather-Kinsey. The Faculty Affairs Committee has worked up a draft of new language to provide for extending the tenure clock for tenure track faculty who are coping with the expansion of their family at this time. This item will be an informational item at the December 8 Fall Semester General Faculty meeting and also Council will be working to develop open forums to precede a general faculty vote.

Blood Drive. Lamberson reported that the Red Cross would like to have a blood drive soon on campus and they will be working with Faculty Council and the Staff Advisory Council.

Standing Committee Reports

Diversity Enhancement: Watt, Chair Diversity Enhancement, reported that the committee had met and was discussing the recent possible hate incident.

Adjournment

The meeting went into a brief closed session. The meeting was adjourned at 4:50 p.m.

Respectfully submitted,
Rex Campbell, Acting Recorder