Meeting Minutes: February 10, 2005


Present: Edward Adelstein, Elizabeth Baker, Rex Campbell, Gordon Christensen, Bruce Cutter, Pat Fry, Richard Hessler, James Cook (for Philip Johnson), Bill Lamberson, Sudarshan Loyalka, Kenneth Macleod, Tom Marrero, Steven Neal, Tom Phillips, Eileen Porter, Jenice Prather-Kinsey, Charles Sampson, David Schenker, Frank Schmidt, Laura Schopp, Barbara Townsend, Wilson Watt, Dean Yarwood (MURA), and Michael Muchow (Librarians). Absent: Bruce Bullock, Catherine Holland, Philip Johnson, Michael Kramer, Eric Landes, Glenn Leshner, Flore Zephir, Robert Weems (Black Faculty and Staff), and Andrew Simpson (AAUP).

Approval of Minutes

The meeting was called to order by Chair, Gordon Christensen at 3:30 p.m., in room S203 Memorial Union. Christensen announced to Council that Charles Sampson recently received the Governor's Award for Outstanding Service; and, also David Schenker has been named Department Chair of the Classics Department, beginning Fall of 2005. They both enjoyed a round of applause from all present. The minutes of 1-20-05 Faculty Council meeting were approved as submitted.

Report of Officers

Because of the expected length of the agenda, Christensen deferred his report as did Edward Adelstein, Board Observer, to the next Council meeting on 2-24-05.

Cathy Scroggs, Vice Chancellor of Student Affairs, discussed the reconstruction of the Student Recreation Center. She gave a brief history of the development of the plans for the center and emphasized that the goal was to have everybody paying the same fee (students, faculty and staff). The new prices are competitive with other commercial and other recreational services available in the community. The "dry-side" opened 1-17-05, and the "water facilities" will open in the summer of '05. The Council discussed payment issues. David Schenker noted that several faculty are complaining not only about the increased cost, but also too few hours for family use. Schenker also remarked that the idea of waiving the fees for faculty use would be highly beneficial especially in light of the insignificant pay increases to faculty in the past several years. Richard Hessler made the observation that if the university were to subsidize the recreation center for faculty and staff under the wellness program it would reduce the cost of health care. Christensen announced that plans are underway for open forums on the proposed changes in fees, etc., for faculty and staff in the recreation center.

Action Items

Resolution on Non-regular Faculty - Phillips. Tom Phillips presented the revised resolution from Faculty Affairs on non-regular faculty that was discussed by Council at their previous meeting on 1-20-05. Phillips noted that there were only two minor changes from the earlier version as requested by the faculty. Upon opening the floor for discussion there was none. A motion for approval was made, and seconded. The resolution passed unanimously by voice vote. The resolution appears in its entirety below.

"Draft Resolution 2/4/05:

Whereas the Recruitment and Selection Guidelines & Procedures regulating the recruitment and hiring of all regular and non-regular faculty are clearly spelled out in a document available on line at (sic).


Whereas the Faculty Bylaws of the Collected Rules and Regulations discuss the Classes of Academic Staff Appointments for non-regular (Chapter 300.020, Section A.2), the Duration of Non-regular Academic Appointments (Chapter 300.020, Section B.1.c), Conditions for Termination Prior to Expiration of Stated Term (Chapter 300.020, Section C.2), and Procedures Governing the Disposition of Charges of Faculty Irresponsibility (Chapter 300.010, Section L - see L.2.a for definition of "Faculty member" in this article to include both regular and non-regular academic staff position at or above the rank of instructor)


Whereas most Colleges and Schools have established guidelines for the annual review and promotion of non-regular faculty,

Now therefore, be it resolved that the Provost should require all Colleges and Schools to have established guidelines for annual review and promotion of non-regular faculty no later than the start of the 2005-2006 academic year. These guidelines are to be posted on the Provost's Office web page along with a summary page listing the references to non-regular faculty in the Collected Rules and Regulations and a complete listing of all non-regular faculty titles.

We further resolve that the Provost shall provide Faculty Council at the start of each academic year with an annual report from each School and College which lists (I) number of regular faculty by rank and tenure status (ii) number of non-regular faculty by rank and pay code (iii), the number of faculty moving between non-tenure and tenure-tracks (in either direction) and (iv) number of regular and non-regular faculty by rank and pay code submitted for promotion and the results of the promotion reviews."

Discussion Items

Representation Report. Christensen referred Council to the report in their meeting packets on representation. This report is prepared annually by the Council Secretary using data from Institutional Research on the number of tenured and tenure-track faculty on this campus, per college or school. The data is subjected to the process described by the "Collected Rules and Regulations" annually to determine the number of representatives (seats) per division to serve on Faculty Council. Christensen pointed out that Arts and Sciences will go from 8 to 9 seats; Veterinary Medicine will go from 1 to 2 seats; and the group of faculty in the Nuclear Science Engineering Institute (N.S.E.I.) who were granted a contingent seat three years ago, now needs to be reviewed by Council for its continuance. Bruce Cutter made a comment that the historical element that distinguishes an academic unit which is granted a seat on Council is whether or not that unit grants a degree. It was further noted that the N.S.E.I. does grant its own degree. Christensen rounded off discussion on this report announcing it would be up for action at the 2-24-05 Faculty Council meeting.

Revised Grievance Procedure - Loyalka. A revision of the faculty grievance procedure, which in large part would result in a trial run for a specified period of time on the Columbia campus only, was opened for discussion. Appearing in the room was Professor Emeritus Edward Hunvald, Law, who was one of the drafters of this revision, appeared to help facilitate discussion on this item. Loyalka lead the discussion and said that the changes were relatively minor but were made by a committee composed of administrators and faculty. After Council discussion, a motion was made to suspend the rules, and the main motion then passed which with the recommendation that this be placed upon the Faculty Council website and an email sent to all faculty calling attention to the revised version, passed unanimously. Because of the documents length it appears in Appendix A at the end of this set of minutes.

Memorandum of Understanding. Due to the shortage of time and the remaining agenda, this item was moved to the 2-24-05 Council meeting.

Compensation Policy - Sampson. Sampson introduced Patrick Morton (Financial Advisor to the Provost) to Council who discussed a proposed "Principles for the Establishment and Operation of Incentive Compensation Plans" and "The general model for fee for service entrepreneurial activity" reports. Christensen noted that the Faculty Council's role is advisory only. The Council discussed the merits of various plans for fund allocation. The purpose of the proposed policy is to define the ways in which excess funds will be distributed. Lori Franz, Interim Provost, said that currently the funds are distributed one-third to the campus, one-third to the college, and one-third to the department. [Recorder's Note: this does not apply to University Physicians as they have their own system.] Franz talked about the changes in the university over time in response to comments made by Council members.

Plus/Minus Grading - Prather-Kinsey. Jenice Prather-Kinsey, Professor of Accountancy and member of the Faculty Council presented a report entitled, "Issue: Should plus/minus grading be mandatory?" Lamberson noted that the ballot passed by the faculty was that plus/minus grading was "expected". Prather-Kinsey commented that this could be interpreted in several different ways. Christensen announced that the discussion would continue at the next meeting.

Standing Committee Reports

Academic Affairs: Lamberson reported that they were examining excused absences for religious observation.

Student Affairs: Richard Hessler spoke for Schenker that their committee was discussing alcohol abuse by students.

Any Other Business

Faculty Council's Task Force on Diversity chair Wilson Watt reported their next meeting would be Wednesday, February 16 with Chancellor Deaton and Interim Provost Franz, and members of the Faculty Council Executive Committee.


The meeting moved into a closed session. The nominating committee for the '05-'06 Chair and Vice Chair were approved. The meeting adjourned at 5:25 p.m.

Respectfully submitted,
Rex Campbell, Recorder

Appendix A (PDF)