Meeting Minutes: December 4, 2003

Attendance

Present: Edward Adelstein, Lloyd Barrow for Elizabeth Baker, Rex Campbell, Gordon Christensen, Bruce Cutter, Wilson Freyermuth, Sara Gable, Judith Goodman, Catherine Holland, Michael Kramer, Bill Lamberson, Sudarshan Loyalka, Tom Marrero, Michael McKean, Steven Neal, Tom Phillips, Eileen Porter, Charles Sampson, Frank Schmidt, Paul Sharp, Barbara Townsend, Flore Zephir, Adrienne Hoard (Black Faculty & Staff), Herbert Tillema (AAUP), Tom Freeman (MURA) and Michael Muchow (Library). Absent: Bruce Bullock, Richard Hessler, Eric Landes, Jenice Prather-Kinsey, and Don Sievert.

Approval of Minutes

The meeting was called to order by Chair, Gordon Christensen at 3:30 p.m. in room S203 Memorial Union. Christensen asked Eileen Porter, Vice Chair to open the meeting by reading from the University of Missouri-Columbia's "Statement of Values" the paragraph entitled, "Responsibility".

Discussion Items

PeopleSoft Plans - Sampson with guests present: Ralph Caruso, Vice President Information Systems and Ed Mahon, Assistant Vice Chancellor on Computing. Together the guests addressed Council on the Information And Technology Services (IATS) introduction of the PeopleSoft Programs, on the following areas:

1) In the early 1990's IATS decided to replace their computer software systems because they were more than 30 years old.

2) Introduction of PeopleSoft started in 1997, originally estimated to cost $40 million, it has now reached $48 million. During discussion of this point, Council members noted that this cost merely represents the IATS costs and does not reflect the many millions of additional dollars expended at the department level for integration to occur.

3) Currently, they have instituted modules for payroll, human resources, purchasing, grants, and billing. Problems include out-of-date workstations that could not process the software.

4) Both speakers acknowledged the difficulties with the PeopleSoft programs and that this system has failed to live up to expectations. In particular the grant module has not worked well.

5) In regards to the Student Module, Mahon noted that there is now more than two years of experience with this module in a major university setting. The IATS personnel have visited with Northwestern and Wisconsin regarding PeopleSoft implementation and determined that these institutions were pleased with the program.

6) The student system will be the next module to be introduced, beginning in Rolla in January.

Guest: Dr. Ken Evans, Professor, Marketing and Chair, Honorary Degrees Committee on Problems Confronting the Honorary Degrees Committee. Evans reviewed the present state of the committee's policies and practices and made recommendations for improvement. In particular he asked for clarification of the rules concerning "ownership" of honorary degree candidates, meaning who would be responsible for ensuring the candidate was properly hosted during their visit to the University of Missouri-Columbia.

Honors Council - Lamberson. It was decided to table this item for the next meeting of Council.

2002-2003 Grievance Report - Loyalka. The 2002-2003 Grievance Report was provided to Council by Deputy Chancellor Michael Middleton. Loyalka noted that President Elson Floyd reported that he has addressed all of the outstanding grievance appeals that came to the President's Office. [Recorders Note: The accuracy of Floyd's report, however, has been subsequently questioned by members of the Faculty Council. The Faculty Council chair has sent a query on this issue to Floyd, and is now awaiting a response.] With one exception, grievances have taken 1.5 to 2 years to process. This lengthy process is not consistent with university policy. One exceptional grievance was successfully completed within four months, apparently because the chair of that particular grievance panel understood the grievance process and pushed the panel for a timely completion of the procedures. This exceptional experience helps to confirm the importance of improving the grievance procedures. Loyalka noted that there will be two faculty forums for the faculty to discuss the new proposed grievance policy and they will be attended by the chairs of the committees that composed the new policy. One forum was held on December 1 and the next forum is scheduled for December 11.

December 9 General Faculty Meeting with President Elson Floyd. Christensen presented this item. On December 9 there will be a Special General Faculty Meeting with President Elson Floyd in the Jesse Wrench Auditorium of the Memorial Union. Floyd will be asked to discuss two items: the proposed consolidation of the position of Chancellor, University of Missouri-Columbia; and, the future of the University of Missouri Medical Center.

Standing Committee Reports

Academic Affairs: Chair Bill Lamberson reported that his committee was looking at: academic integrity issues, a new transfer admission policy, and a proposal for a new series of small class-size freshman seminars.

Faculty Affairs: Chair Phillip Johnson reported that his committee is developing a plan for a faculty forum on the issue of non-regular faculty.

Fiscal Affairs: Chair Charles Sampson reported that his committee is studying university financial support for the athletic programs.

Student Affairs: Chair Barbara Townsend reported that her committee has reviewed the book fee per semester and concluded that $550 was not excessive. They are requesting student input on additional reforms.

Adjournment

The meeting moved into a closed session to discuss the nominees for honorary degrees. The meeting was then adjourned at 5:00 p.m.

Respectfully submitted,
Edward Adelstein, Recorder