Meeting Minutes: October 24, 2002

Attendance

Present: Rex Campbell, Gordon Christensen, Nelson Cowan, Michael Devaney, Wilson Freyermuth, Sara Gable, Judith Goodman, Richard Hessler Tom Hurley, Philip Johnson, Norman Land, Eric Landes, Sudarshan Loyalka, Catherine Parke, Peggy Placier, Eileen Porter, David Schenker, Paul Sharp, Don Sievert, Barbara Townsend, William Wiebold, Herbert Tillema (AAUP), and Michael Muchow (Librarians). Absent: Jeffrey Anglen, Tobias Baskin, Bruce Cutter, Bill Lamberson, Robert Leavene, Daniel Longo, Michael McKean, Jenice Prather-Kinsey, Charles Sampson, and Charles Cramer (Retirees).

Approval of Minutes

The meeting was called to order by Chair Michael Devaney at 3:30 p.m. in room S203 of the Memorial Union. The minutes of the September 26, 2002 Faculty Council meeting were approved as submitted.

Report of Officers

Devaney welcomed Michael Muchow to Faculty Council as Pat Timberlake's successor from the Library. He announced that the Fall Semester General Faculty Meeting will be held Tuesday, October 29, 2002 at 3:30 p.m. in the Columns Ballroom of the Reynolds Alumni Center. Also, on this same date and approximate time is the 2002 Health Forum. The forum is available on-line and anyone wishing to submit questions, may do so.

Devaney reported on the October 18 meeting of the Missouri Association of Faculty Senates (MAFS). Dr. Robert Stein, Assistant Director of the Coordinating Board of Higher Education (CBHE) noted that UMC was the only institution that did not adopt CBHE's general education transfer and articulation guidelines. Stein noted that this may provide a "test case that will potentially be resolved through the appeals process". The CBHE has instituted a moratorium on new programs. Devaney has requested further clarification of these matters from Stein.

Eileen Porter, Intercampus Faculty Council (IFC) representative reported that input is being sought from each campus regarding the Report of the Task Force to Reduce Academic Costs (RedAc Report). There were discussions of the Presidential search and of revision to section 10.030A.9 of the Collected Rules and Regulations dealing with appointments. IFC supported a revision presented by Vice President Stephen Lehmkuhle which was also accepted by President Pacheco and University Counsel. This revision will be presented to the Board of Curators at their November meeting in Rolla.

Discussion Items

Guest: Dr. Stephen Lehmkuhle, Vice President for Academic Affairs on Reduction of Academic Costs Report. Dr. Lehmkuhle began his discussion with a summary of the RedAc Report on reduction of academic costs. He discussed: the charge to the task force, the analysis of the costs and savings generated by program closing, the consequences to other units of program closing, the delay in realizing savings when programs are closed and the conclusion that program closing is not an effective cost cutting tool. Lehmkuhle emphasized that program review should continue in order to improve programs and/or to evaluate a program's viability by means of a program viability audit. He discussed the need for changes in faculty workload given the availability of fewer faculty to serve more students and that teaching loads may vary widely for a variety of reasons. He mentioned a possible policy on instructional waivers to be used by chairs and deans to justify low teaching loads and emphasize the need for flexibility so that chairs and deans can use faculty resources most effectively.

On the subject of closing academic programs Lehmkuhle noted several alternatives as cited in the task force report: reduce waivers of indirect costs, charging more salaries to grant funds, reducing administrative costs, replacing institutional financial aid with privately raised funds, and increasing instructional productivity. The President and Chancellors will meet early in November to decide which recommendations to implement.

A short question and answer period followed and during this session the following points were made. (1) Programs for a viability audit have not been identified yet. When data concerning a program's costs, revenues, degree completions, etc. are obtained, they will be communicated to the appropriate Chancellor who will decide whether to audit the program. Audits will be made by a program viability committee which can recommend program improvements, merger, consolidation, or discontinuance. This process is intended to be ongoing, not just in times of budgetary constraint. (2) Flexibility will be needed to deploy faculty most effectively. We need to improve indirect cost recovery and charge more of faculty salaries to grants and contracts. (3) Program closing is not effective as an immediate cost savings tool but is still needed to identify longer term savings. The need for duplication of programs will be viewed in light of a program's levels of subsidy, revenues, enrollment, and scholarly activity. (4) The perception that the university is unwilling to discontinue programs is harmful, but if the task force's recommendations are implemented there will be candidates for program closing. (5) The report's recommended instructional requirements (18 section credits or 270 credit hours per year) are based on current policies and what's needed to fill the anticipated "instructional gap" next semester. The goal is for greatest flexibility while requiring justification of less-than minimal teaching time. (6) The instructional requirements may need to be refined in order to be practically applicable in some units. (7) Reducing costs of academic administration refers to the growing number of assistant and associate deans. There is another task force examining the possibility of reducing administrative costs. Reductions will have to come from both academic and administrative programs. (8) There is great frustration because UMC is perceived as not receiving its fair share of state funding. There are also concerns about the accuracy of data in the task force's report and about the accuracy of data to be used in evaluating a program's viability. (9) If these recommendations are implemented, the university will, in 3-5 years, have many people doing different things than they do now. There is great concern about retaining quality faculty and about institutional deterioration. (10) Some programs now have enrollment caps, though campuses do not. If increases in enrollment continue, the cost and revenue implications of capping will have to be examined. (11) The consequences for enrollment management of fewer faculty and increasing time for students to graduate will have to be evaluated. (12) UMC has been active in private fundraising and the system is trying to do more to increase endowment funding.

Devaney thanked Lehmkuhle for his presentation and discussion.

Resolution from Faculty Affairs - Christensen. Gordon Christensen presented a resolution on behalf of the Faculty Affairs Committee concerning the charge to the Grievance Task Force. He asked Council members to consider the resolution and suggest changes as needed. He also hopes for input from the administration. Further discussion of the resolution was postponed.

Draft 2004-2005 Academic Calendar - Lamberson. Peggy Placier, substituting for Bill Lamberson, presented on behalf of the Academic Affairs Committee the 2004-2005 academic calendar. This calendar retains both a one-week Thanksgiving break and a long break between the fall and winter semesters. This will be an action item at our next Faculty Council meeting.

Any Other Business

Devaney began a discussion of whether Council should send a resolution to IFC concerning the RedAc Report. It was pointed out that the report may be presented to the Board of Curators in November despite Lehmkuhle's saying that parts of the report need to be refined, revised, or presented in more detail. It is unclear whether the new workload policy may be adopted despite the serious concerns that exist. Discussion yielded the following statement of the consensus of Council to be delivered to the IFC at its next meeting:

"Faculty Council recognizes that a decline in faculty members coupled with increased enrollment will result in an increase in faculty workload in the coming semester. However, Council requests that formal revisions of the faculty workload policy (section 310.080) not be made now but be delayed until serious concerns of the faculty about those revisions can be addressed."

A motion [Rules Suspended] to suspend the rules for the purpose of endorsing the statement of consensus passed unanimously as did a motion to endorse the statement of consensus. A list of specific concerns will be communicated to the IFC. All other concerns should be communicated to Devaney.

Adjournment

The open meeting was adjourned at 5:15 p.m. Council then went into a closed session for committee appointments.

Respectfully submitted,
Thomas Hurley, Recorder