Meeting Minutes: February 13, 2003

Attendance

Present: Rex Campbell, Michael Devaney, Wilson Freyermuth, Sara Gable, Judith Gooman, Richard Hessler, Tom Hurley, Philip Johnson, Bill Lamberson, Norman Land, Eric Landes, Daniel Longo, Sudarshan Loyalka, Peggy Placier, Eileen Porter, Jenice Prather-Kinsey, Charles Sampson, David Schenker, Don Sievert, Barbara Townsend, Flore Zephir, Herbert E. Brown for Charles Cramer (Retirees), and Michael Muchow (Librarians). Absent: Jeffrey Anglen, Tobias Baskin, Gordon Christensen, Nelson Cowan, Eric Landes, Robert Leavene, Michael McKean, Paul Sharp, William Wiebold, and Herbert Tillema (AAUP).

Approval of Minutes

The meeting was called to order by Chair Michael Devaney at 3:30 p.m. in room S203 of the Memorial Union.

Report of Officers

Devaney reported that Council's office will soon be moved to the second floor of Conley House. He also reported that Council's representation report is currently being prepared and will be based on information dated October 31, 2002. Devaney recently represented the MU Faculty Council at a meeting of the Missouri Association of Faculty Senates in Jefferson City where he heard President Floyd very ably address the legislature. He said that a report from the American Association of University's concerning academic activities in time of international conflict will soon be available.

Eileen Porter, Intercampus Faculty Council (IFC) Representative, described the procedures customary at IFC meetings. A project of longstanding interest is the proposed tuition benefit for spouses and offspring of university employees. The plan that is under consideration is a 50 percent tuition reduction with a five year vesting period. Devaney noted that the university system's cost for such a benefit would be about $750,000 per year. In addition a "rule of 85" for retirement planning is being considered. It was noted that despite recent losses in financial markets, depletion of the retirement fund or reduction of benefits are unlikely. Faculty raises were also discussed and Vice President Lehmkuhle addressed concerns about giving raises when the state's economy is depressed. Vice Presidents Lehmkuhle and Hutchinson are considering how to address the question of raises for the faculty and staff. A discussion about possible faculty forums and how raises might be perceived by other state agencies was followed by the observation that the University of Missouri has budgeted for raises at four percent but other campuses apparently have not. Daniel Longo pointed out that raises provided by funding agencies are not being given to the intended personnel but those funds are still being retained by the university. On another issue, President Floyd addressed faculty workload policies saying that the interpretation of such policies will be left to each campus. The president wants faculty workload to be reported to oversight bodies in aggregate terms rather than, for example, in terms of individual's with "waivers". IFC remains concerned that all faculty effort, not only instruction, be considered and a subcommittee will be formed to consider how best to report on faculty workload. Sudarshan Loyalka, Vice Chair, reported that grievance appeals to the President have been routinely ignored, a situation for which President Floyd apologized. Floyd said that he would communicate with everyone who has appealed a grievance to the President's Office within sixty days and he has directed Lehmkuhle to gather information about each pending grievance. Floyd emphasized that the responsibility for ruling on appeals was that of the President and not University Counsel. Lehmkuhle also reported that the university system will organize faculty teams to pursue government-sponsored research on homeland security. Don Sievert noted the "chronic optimism" that characterizes reports of the retirement fund and indicated that funding retirees may not be the first priority of the Curators. Loyalka noted that the minutes of IFC meetings will be posted on the web.

Action Items

Course Renumbering/Curricular Issues - Lamberson. Bill Lamberson, Chair of Academic Affairs, presented his committee's proposals regarding course renumbering, electronic distribution of class rosters, academic renewal, revision of records, course repeat policy, grade of incomplete (I) policy and non-reported grades policy. Devaney asked if the proposals should be voted on together or separately. Norman Land asked to consider the course renumbering policy separately and Eileen Porter asked to consider the non-reported grade policy separately. Land moved to approve all other policies which was done unanimously. Regarding the course renumbering, concerns were expressed as to the practicality of completing such a project by the end of this semester. Other discussion concerned implementation of the student module of PeopleSoft, the need of some departments to revise numbering and the need to distinguish clearly courses offered for undergraduate or graduate credit. A motion to accept the committee's proposal endorsing course renumbering passed with one abstention.

With respect to the policy on non-reported grades, concerns were expressed that the changing of a grade-not-reported to an F after a year was punitive and transferred to student responsibilities rightly borne by the faculty. A wide-ranging discussion yielded no consensus and it was suggested that the committee continue discussions with the registrar to obtain more information about the impact of changes in the existing policy. A motion to accept the policy that the non-reported grade become an F after a year was defeated.

Academic Renewal

Students who are returning to the University of Missouri-Columbia to pursue an undergraduate degree after an extended absence may request permission to remove one or more of their complete academic terms from future degree and GPA considerations.

Eligibility

To be eligible for academic renewal consideration, students must meet these requirements: 1. Students must have enrolled as degree-seeking at University of Missouri-Columbia for four or more consecutive years. 2. Students must not have graduated from the University of Missouri-Columbia. 3. Students must either a) be admitted as degree-seeking and have earned a minimum of 12.0 credit hours with at least 2.5 GPA of record for those hours at the University of Missouri-Columbia within the past 12 months and subsequently have been admitted as degree-seeking by the University. b) have attended as a non-degree-seeking student and have earned thereby a minimum of 12.0 credit hours with at least a 2.5 GPA of record for those hours at the University of Missouri Columbia within the past 12 months and subsequently have been admitted as degree seeking by the University.

Conditions

Academic renewal is based on the following conditions:
1. All courses and credits taken during the chosen terms will be removed from consideration for GPA and degree requirements. Students may not combine individual courses from multiple terms to compromise the semester(s) dropped.All courses and grades for the chosen terms will remain on the student's academic record. 2. Renewal may be applied only to academic terms completed prior to the student's extended absence. 3. Students may be granted only one academic renewal. 4. Students who chose academic renewal must meet the degree-requirements of the University of Missouri-Columbia undergraduate catalog at the time of their readmission.
5. Degree requirements met during the dropped terms will have to be repeated. 6. To be eligible for a degree, students must complete a minimum of 24 credit hours at the University of Missouri-Columbia after the granting of academic renewal.

Procedures

1. Students should discuss their desire to pursue academic renewal with an Academic Adviser in the college they wish to enter. 2. Students should submit an application for academic renewal to the Office of the Registrar. 3. For each term approved for academic renewal a note will appear on the transcript.

Revision of Records Committee (policy modification)

CHARGE:
The charge to the Revision of Student Records Standing Committee is to receive and act upon petitions for revisions in entries concerning grades and credits entered into an official academic record. The committee reviews student petitions to make changes to their academic record for individual courses due to documented extenuating circumstances that are beyond the student's control. The committee does not review requests to change grades or to apply the Academic Renewal Policy.

Course Repeat (policy modification)

THE COURSE REPEAT POLICY WILL NOT AUTOMATICALLY BE APPLIED TO A STUDENT'S GPA.After completing the second attempt of a course, a student must submit a REQUEST FOR GPA ADJUSTMENT FORM to the Office of the University Registrar, Records Department, 126 Jesse Hall. When a grade received in an initial attempt, for an undergraduate course at the University of Missouri-Columbia is a "C","D+","D","D-", or "F", the grade will be replaced in the calculation of the GPA by the grade received in any second attempt of the same course at the University of Missouri-Columbia (unless the repeat grade is an "I" OR "W"). All grades received in the second and subsequent attempts will be included in the GPA calculations. No more than 15 semester hours will be dropped from the calculation of student's GPA. All attempts of a given course wail appear on the official transcript with the grade(s) earned. The transcript will have an explanation that the GPA is calculated using all grades earned in a course except the initial attempt when a course has been repeated. This policy is effective with course work where the initial enrollment and completion of the course was Fall Semester 2000 and thereafter.

Any course being repeated may not be taken on an S/U basis.

This policy does not imply a guarantee that openings will be available in courses if and when students wish to retake them, and instructors will not ordinarily know whether a student is enrolled in a course for a second time.When a course is repeated all applicable fees apply.

Degree credit may be earned only once for a particular course unless a department or division has, in other policies, allowed for multiple-credit from that course.

Students are strongly encouraged to visit with an adviser to determine whether reenrollment is advisable (certain department or divisional policies may be important in this connection).Further, students should be aware that repeating a course may have an impact on financial aid, insurance, entrance to professional schools, participation in athletics, immigration status,and other non- academic matters.

The academic status of a student in a given semester will not change as a result of repeating a course. The policy is applicable to undergraduate students only.

Clarifying Comments

Grades of C or greater may not be replaced under the Course Repeat Policy because these grades are considered acceptable work and would not prevent a student from graduating from MU. Students may not apply the course repeat policy to courses once they have graduated.This also applies to students who are seeking a second undergraduate degree For the purposes of this policy,an undergraduate course is any course an undergraduate student attempts for undergraduate credit regardless of the course level.A student may not apply the course repeat policy to a course repeated as an undergraduate student for graduate credit. If the department or course number has changed since the student completed the first attempt of a course, the department offering the course will verify that the subsequent course is substantially the same and the course repeat policy may apply. If the initial course is a cross-listed course, a student may apply the course repeat policy if the student subsequently completes the cross-listed course offered by the alternate department. Students cannot replace the grade earned from the course at the University of Missouri Columbia with a grade earned in an equivalent course at another University of Missouri campus or other college or university. Courses for which a W or a grade of I are assigned are not considered attempts since no final grade has been recorded.

Incomplete (I) Grade

(Faculty Handbook, Article 7,2.C)(policy modification)

C. Incomplete work(grade of I).Whenever a student cannot be assigned a grade at the end of the course in which he/she has been enrolled because his/her work is for good reason incomplete, the instructor will postpone the grade of the student, reporting to the Registrar the fact that such student's grade is I an I grade may be assigned only when (1) the completed portion of the student's work in the course is of passing quality, and (2)there is such evidence of hardship as to make it unjust to hold the student to the time limits previously fixed for the completion of his/her work.

Each department of the schools and colleges will maintain a card file record of I grades recorded in courses of that department.(Exemption:research courses and problems courses related to research assignments).This record, on a specially designated card completed by the instructor at the time the I grade is awarded, will include:

1) The name of the student;

2) The course number,title, and semester hours of credit;

3) Semester and year of enrollment;

4) The signature of the instructor;

5) A brief statement of the reason for delaying the grade;

6) An adequate guide for the removal of the I grade( with a suggested final grade in the event of the departure or extended absence of the instructor from the campus).

A copy of the card will accompany the grade report to the University Registrar's Office,which will in turn notify the appropriate dean.The time allowed for the removal of an I grade is one calendar year from the date of its recording.If not altered, a grade of F will be assigned automatically (Does not apply to courses taken for graduate credit).This will begin with courses taken during the Fall 2003 term.When the incomplete work is accomplished,proper notification of the grade to be assigned will be provided to the University Registrar and the student.

Discussion Items

Resolution of Conflict of Interest Concerns - Devaney. A resolution regarding potential conflicts of interest in the Division of Intercollegiate Athletics was discussed. The proposal would change present policy,which allows the Director of Athletics alone to decide whether to modify the suspension from competition of an athlete accused of wrongdoing, so that such a decision would be made only by the Chief Academic Officer. Discussion concerned the appropriateness of the Provost's involvement in non-academic issues, the advantages of such an arrangement, whether coaches as well as the athletic director should be included, whether the Provost's decision should be final or appealable to the Chancellor, and the willingness of the Provost to assume such responsibility. A modified resolution will be prepared for further consideration.

Standing Committee Reports

Faculty Affairs: Judith Goodman reported for Chair Gordon Christensen that they are addressing chronic problems and that a report to the executive committee will be made early next month.

Any Other Business

It was noted that the executive committee will consider how to involve faculty and staff in the issues surrounding salary increases.

Adjournment

The open meeting was adjourned at 4:55 p.m. Council then went into a closed session for committee appointments.

Respectfully submitted,
Thomas Hurley, Recorder