Meeting Minutes: May 2, 2002

Attendance

Present: Jeffrey Anglen, Tobias Baskin, Bruce Cutter, Michael Devaney, Sara Gable, Daniel Hooley, Tom Hurley, Bill Lamberson, Sudarshan Loyalka, Michael McKean, Catherine Parke, Peggy Placier, Paul Sharp, Don Sievert, MaryEllen Sievert, William Wiebold, Russ Zguta, Herbert Tillema (AAUP), Charles Cramer (Retirees), and Pat Timberlake (Librarians). Absent: Nelson Cowan, Gordon Christensen, Judith Goodman, Philip Johnson, Norman Land, Sylvia Lazos, Daniel Longo, Anne McKendry, Loren Nikolai, Eileen Porter, and Jenice Prather-Kinsey (Black Faculty and Staff).

Approval of Minutes

The meeting was called to order by Chair Russ Zguta at 3:30 p.m. in room S203 of the Memorial Union. The Council minutes of April 4, 2002 were approved as submitted.

Report of Officers

Zguta reported that Becky Flanders, Council Secretary, has been ill but is now much improved. Peggy Placier was thanked for her help during Flanders' illness. Zguta also noted the evaluation of the Provost had been sent to the faculty. The date of Friday, May 10 has been set as the due date for completed evaluations and evaluation results will be communicated first to the Provost then to the Chancellor and public. Zguta reported that the Executive Committee has completed standing committee recommendations and will bring them to Council at its next meeting.

Action Items

Service Award Plaques - Zguta. Zguta presented plaques in recognition of their service on Council to MaryEllen Sievert and Dan Hooley. Plaques will be held in the Faculty Council Office for Robert Jerry, and Anne McKendry who could not be present at today's meeting. Catherine Parke, Vice Chair then presented a plaque to Russ Zguta in recognition of his service on Council and his commitment to the university.

Discussion Items

Special guest, James Cogswell, Director of Libraries.

Zguta introduced James Cogswell, newly appointed Director of Libraries, who expressed his pleasure at taking the position at MU. Cogswell noted the impressive staff and collections, discussed some challenges facing the libraries and expressed confidence in the potential of the library to attain national stature. In response to a question about library improvements in a time of budget shortfall, he replied that libraries have few ways to make money however he plans to pursue development opportunities with the private sector and to build on the one million dollar endowment that has been recently established.

Cogswell noted that there are no plans to charge students for printing costs now but that printing quotas will be in place in the fall. Space problems continue to be a concern at all library sites for both the collections and the users of the facility. There are some long-range plans in place for additional user space at Ellis Library since the facility has an ideal location to serve the campus. It was observed that Ellis has become an undergraduate library and is now less useful for research because fewer monographs are being acquired as well as much of the collection is stored some distance from central campus. Cogswell replied to this observation that access to collections has changed and monograph acquisition has been affected due to budgetary constraints. He further commented that we have a greater reliance on collections shared with other institutions so depositories are needed to manage the balance between costs and accessibility.

Cogswell noted that different disciplines have different needs in regard to electronic journals and that individuals also vary so that libraries must provide a range of different access options. Cogswell observed that on-line media do not save money but do provide a better return on investment because of improved access for many users. In summation, Cogswell said that a library is not just a point of access to data bases, but is also the site of many and extensive special collections and other assets not available on line.

Zguta welcomed Cogswell to the university and thanked him for his presentation.

Standing Committee Reports

Fiscal Affairs: William Wiebold, Chair, reported that he had seventy replies to his inquiries about PeopleSoft and almost all are negative. He will present a report on this effort in early summer. He also announced that he will prepare a report on the handling of funds by different deans. Student Affairs: Michael Devaney, Chair, reported that interested parties met to discuss the Pick-A Prof proposal and it was agreed that it would not be pursued without Council's approval. Attempts will be made to develop an MU-based system for providing information to students.

Adjournment

There being no other business, Council was adjourned at 4:10 p.m.

Respectfully submitted,
Tom Hurley, Recorder